Executive Assistant

Are you an experienced Executive Assistant who is energetic and organised looking for a new challenge and is keen to work with a leadership team focused on outcomes? If so, we’d love to hear from you!We are searching for the right candidate to fill our Permanent Full-Time positionExciting opportunity to provide high level administrative support to members of the Executive team.We are a leading and continually growing NFP organisation.This role will be based in our new state of the art premises located at Newington, which is close to public transport, cafes, shopping centre plus we have free onsite parkingBase Full Time Salary: $57,143- $62,003 (Level will depend on experience)Full Not for Profit Salary Packaging ($15,900) plus Meal/Entertainment ($2,650) increasing your fortnightly take home payAbout the roleThe Executive Assistant provides high level management support to the Executive Team.  They apply substantive knowledge in order to assist and represent executive directors thoroughly in the scope, diversity and complexity of all program operations.  They are expected to anticipate and resolve conflicts which compete with Executive Directors' priorities. The Executive Assistant position is an office based position, located at our Newington Office.Selection CriteriaQualificationsDegree qualifications in business, management, public health, or related fieldEssentialProven ability in prioritising requests, managing workloads and exercising sound judgement under tight timelines and high-volume conditionsStrategic and forward-thinking diary management, including scheduling meetings, preparation and focus time, and prioritising to ensure time is aligned with key prioritiesDemonstrated flexibility in adapting effectively to changeHigh level interpersonal, negotiation, written and oral communication skills including advocacy and networking skillsHigh level ability to learn new concepts and apply those concepts to novel situationsExcellent IT skills, including MS Office applicationsInitiative, discretion and judgement of a high order with the ability to maintain confidentialitySelf-motivated, reliable and willing to work flexible hoursKnowledge and broad understanding of office protocols in a corporate business work environmentCurrent unrestricted NSW Driver's LicenseDesirableExperience in Health / not-for-profit / commercial environment valuedOther requirementsA Criminal Record Check is required prior to commencement in the roleIn accordance with NSW Health Orders, all staff employed by Family Planning Australia are required to be vaccinated against Covid-19.Must have unlimited working rights in Australia.About Family Planning AustraliaFamily Planning Australia (FPA) is the leading provider of reproductive and sexual health services in NSW.  As an independent not-for-profit organisation, we offer expert clinical care, information and advice for everybody in every family as well as education and training and evidence-based research to support doctors, nurses and other professionals.Family Planning Australia is committed to excellence in meeting the reproductive and sexual health needs of the community.  We achieve this by providing best practice, accredited clinical services, enhancing the knowledge and skills of service providers, improving the body of knowledge about reproductive and sexual health through rigorous research and evaluation, and leading international development projects to promote the rights of marginalised people in developing countries.Our ValuesFPA is a pro-choice organisationStaff are expected to fully support an individual’s right to choose regarding their pregnancy, whether that be parenting, adoption/foster care or abortionAs an abortion service provider, all staff at FPA are expected to actively participate in the provision of abortion services within the full scope of their role.Must support the Family Planning Australia values:Human rights focus - promoting the rights of all people to reproductive and sexual healthIntegrity - maintaining a strong ethical base, being accountable and transparentInclusiveness - valuing and respecting diversity without judgmentEquity of access - ensuring access to our services for all including priority populationsClient centred - placing the needs of the whole person at the centre of our workCommitment to excellence - ensuring high standards in all our workA just culture – a balanced accountability for both individuals and the organisationTo Apply:Please submit your current resume and a cover letter addressing the selection criteria listed in the position description.  We will be reviewing applications regularly, and the advertisement may be closed early if the position is successfully recruited to.Please note: If you are unable to view the attached position description, please visit our careers page https://careers.fpnsw.org.au and click on the position description link bottom of the respective job advert. FPA is an EEO employer and welcomes applications from people of all backgrounds and abilities.Closing date for the role is 10 FEBRUARY 2023.FPA does not accept unsolicited agency resumes or applications and is not responsible for any fees related to unsolicited agency resumes or applications.PD - Executive Assistant 57143 AUD Newington 2127

Executive Assistant

Are you an experienced Executive Assistant who is energetic and organised looking for a new challenge and is keen to work with a leadership team focused on outcomes?

If so, we’d love to hear from you!

  • We are searching for the right candidate to fill our Permanent Full-Time position
  • Exciting opportunity to provide high level administrative support to members of the Executive team.
  • We are a leading and continually growing NFP organisation.
  • This role will be based in our new state of the art premises located at Newington, which is close to public transport, cafes, shopping centre plus we have free onsite parking
  • Base Full Time Salary: $57,143- $62,003 (Level will depend on experience)
  • Full Not for Profit Salary Packaging ($15,900) plus Meal/Entertainment ($2,650) increasing your fortnightly take home pay

About the role

The Executive Assistant provides high level management support to the Executive Team.  They apply substantive knowledge in order to assist and represent executive directors thoroughly in the scope, diversity and complexity of all program operations.  They are expected to anticipate and resolve conflicts which compete with Executive Directors' priorities. The Executive Assistant position is an office based position, located at our Newington Office.

Selection Criteria

Qualifications

  • Degree qualifications in business, management, public health, or related field

Essential

  • Proven ability in prioritising requests, managing workloads and exercising sound judgement under tight timelines and high-volume conditions
  • Strategic and forward-thinking diary management, including scheduling meetings, preparation and focus time, and prioritising to ensure time is aligned with key priorities
  • Demonstrated flexibility in adapting effectively to change
  • High level interpersonal, negotiation, written and oral communication skills including advocacy and networking skills
  • High level ability to learn new concepts and apply those concepts to novel situations
  • Excellent IT skills, including MS Office applications
  • Initiative, discretion and judgement of a high order with the ability to maintain confidentiality
  • Self-motivated, reliable and willing to work flexible hours
  • Knowledge and broad understanding of office protocols in a corporate business work environment
  • Current unrestricted NSW Driver's License

Desirable

  • Experience in Health / not-for-profit / commercial environment valued

Other requirements

  • A Criminal Record Check is required prior to commencement in the role
  • In accordance with NSW Health Orders, all staff employed by Family Planning Australia are required to be vaccinated against Covid-19.
  • Must have unlimited working rights in Australia.

About Family Planning Australia

Family Planning Australia (FPA) is the leading provider of reproductive and sexual health services in NSW.  As an independent not-for-profit organisation, we offer expert clinical care, information and advice for everybody in every family as well as education and training and evidence-based research to support doctors, nurses and other professionals.

Family Planning Australia is committed to excellence in meeting the reproductive and sexual health needs of the community.  We achieve this by providing best practice, accredited clinical services, enhancing the knowledge and skills of service providers, improving the body of knowledge about reproductive and sexual health through rigorous research and evaluation, and leading international development projects to promote the rights of marginalised people in developing countries.

Our Values

  • FPA is a pro-choice organisation
    • Staff are expected to fully support an individual’s right to choose regarding their pregnancy, whether that be parenting, adoption/foster care or abortion
    • As an abortion service provider, all staff at FPA are expected to actively participate in the provision of abortion services within the full scope of their role.
  • Must support the Family Planning Australia values:
    • Human rights focus - promoting the rights of all people to reproductive and sexual health
    • Integrity - maintaining a strong ethical base, being accountable and transparent
    • Inclusiveness - valuing and respecting diversity without judgment
    • Equity of access - ensuring access to our services for all including priority populations
    • Client centred - placing the needs of the whole person at the centre of our work
    • Commitment to excellence - ensuring high standards in all our work
    • A just culture – a balanced accountability for both individuals and the organisation

To Apply:

Please submit your current resume and a cover letter addressing the selection criteria listed in the position description.  We will be reviewing applications regularly, and the advertisement may be closed early if the position is successfully recruited to.

Please note: If you are unable to view the attached position description, please visit our careers page https://careers.fpnsw.org.au and click on the position description link bottom of the respective job advert. 

FPA is an EEO employer and welcomes applications from people of all backgrounds and abilities.

Closing date for the role is 10 FEBRUARY 2023.

FPA does not accept unsolicited agency resumes or applications and is not responsible for any fees related to unsolicited agency resumes or applications.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Kylie Harkins on 0287524330, quoting Ref No. 1088946.

  • Posted Date 13 Jan 2023
  • Location Newington
    NSW / Australia
  • Industry Healthcare & Medical
  • Job Type Full Time
  • Salary Not provided